JMW's Real Estate Commercial department are looking for a Post-Completion Administration Assistant.

To enable us to deliver the right outcomes to our clients, with a commercial edge, we have an opportunity for an effective and efficient Post Completion Assistants who can support our qualified fee earners on matters.

The successful applicant will assist with the management of the post completion process for the Real Estate Commercial team in Manchester.  Responsibilities will include performing Land Registry searches, applications and requisitions, as well as opening and closing files, account balances and electronic posts.

Job Duties and Responsibilities: 

• Diarising OS1 dates for matters
• Dealing with requisitions from the Land Registry effectively and in a timely manner
• Preparing and lodging AP1/FR1 applications at the Land Registry and ensuring all documents accompanying applications are attached, dated and signed
• Create and maintain accurate and up-to-date Post Completion records.  Ensuring all records are maintained and kept up to date according to JMW’s policies and procedures
• Updating and responding promptly to any requests from lenders, brokers and clients on the progress of registrations
• Sending copy completion of registration to clients and lenders, along with any other documents that may be required by lenders
• Opening new files and inputting data for new instructions
• Dealing with any balances on account in accordance with the firm’s policy
• Closing and archiving files once all post completion matters and balances have been dealt with
• Scanning/filing, binding, photocopying and archiving/closing files
• Managing electronic and physical post, including allocation to the firms’ case management system
• Ensure compliance with JMW’s internal policies and guidelines
• Any other duties within the scope of responsibility and ability, as required.

Knowledge, Skills and Experience

Essential:

• Experience within a post-completion administrative role 
• Excellent IT skills particularly with experience in Word, Excel and Outlook
• Ability to communicate well orally and in writing, including dealing directly with clients when required
• Strong team working ethic
• Ability to work well under pressure and be proactive.

Desirable:

• A wider knowledge of the law and practices applicable to the department/area of specialism.

This is a fully office-based role in our Manchester head office in Spinningfields.

The department:

Established in 1978 and as one of the north west’s biggest commercial property teams, we provide a comprehensive range of real estate services across all disciplines having been traditionally known for our development expertise. Our wider real estate practice in Manchester now boasts over 132 fee earners.

Ranked as a Tier 2 (Legal 500 - 2024) real estate commercial team we stand out amongst our peers for many reasons including that we are lawyers with personality. We work hard to deliver results but in a friendly, jargon-free, personable manner.

80% of our work is from existing clients which speaks for itself. Our aim is to be our clients' trusted adviser and an integral part of their business and we are proud to have a sizeable number of long-standing clients who return to us again and again for all their real estate transactions.

Working for JMW:

As well as a rewarding career, JMW offers its colleagues many other opportunities and benefits, including:

• A minimum of 25 days' annual leave (increasing with length of service) plus office closure between Christmas and New Year
• Employee Pension Scheme – SMART pension scheme
• Travel Insurance – covering you and eligible family members
• Death In Service - 3 x basic salary
• Private Medical Insurance (subject to opting in) and option of contributing to add eligible family members
• Income Protection - cover of up to 75% of salary
• Access to an interest free travel pass/parking loan
• A one-hour early finish, one Friday a month
• Two days a year to do charitable work, with a huge variety of events to get involved in
• The opportunity to participate in sports teams, hobby clubs, and social events
• Access to our Employee Assistance Programme and trained Mental Health First Aiders
• Annual promotions process open to all
• Work and employee referral schemes

More information including a full list of our benefits and company culture can be found on the careers home page, and via our social media channels – X, Instagram, LinkedIn.